Global HR Co-ordinator — EMEA

Simms & Associates (S&A) is a dynamic workforce management consulting firm with a global footprint, working with multi-national customers. Originally founded in Spain, S&A expanded its presence to North America and now has teams in Canada and the United States. Our diverse team of consultants and project managers operates across various countries and specializes in multinational software implementations.

About the role

The People and Culture – Global HR Co-ordinator will play a key role in supporting People & Culture at Simms & Associates by providing high-quality administrative assistance to the EVP, People & Culture, and the shared services team as directed.

This position works directly with the EVP, ensuring the smooth and efficient management of day-to-day operations within the department. The role also includes providing proactive support to the leadership team, helping to strengthen processes and build scalable practices that will support the organization’s growth and evolving needs.

The ideal candidate will bring experience in a similar role, strong organizational skills, and the ability to manage a high volume of work independently in a fully remote environment. Being a self-starter who can prioritize effectively and take ownership of tasks is essential, along with maintaining attention to detail and professionalism.

Key responsibilities

  • Write and post job ads
  • Manage candidate communications
  • Schedule interviews and support hiring managers during recruitment
  • Prepare employment contracts, letters, and documentation
  • Coordinate onboarding processes for new hires
  • Assist in drafting and implementing core P&C policies (e.g. Leave Policy, Remote Work Guidelines)
  • Research employment laws and best practices across North America and EMEA to ensure compliance
  • Maintain a compliance calendar for mandatory filings and audits
  • Support internal P&C documentation
  • Monitor and update policies as regulations evolve
  • Maintain and update employee data in the our HRIS / payroll platform
  • Set up new hires and manage offboarding workflows
  • Support payroll and benefits processes through the system
  • Upload and maintain P&C policies for employee access
  • Generate reports and analytics for headcount, compliance, and engagement
  • Create and manage automated workflows for approvals and document signing
  • Respond to HR-related inquiries promptly and professionally
  • Support engagement initiatives and internal communications
  • Maintain accurate employee records and HR databases
  • Prepare employment contracts, letters, and documentation
  • Assist with payroll coordination and benefits administration

Qualifications

  • 3-5 years experience in a human resources role
  • Basic understanding of HR principles, employment law, and compliance requirements
  • High attention to detail, organised and systematic
  • Strong interpersonal skills and the ability to work with a range of stakeholders
  • Excellent verbal and written communication skills
  • Management of sensitive information in a professional and confidential manner
  • Familiarity with HR systems

What can you show?

  • Proficiency in Microsoft Office Suite and and remote collaboration tools
  • Proactive approach and willingness to learn
  • Team attitude
  • Customer service mindset
  • Experience drafting and coordinating company-wide communication

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